Fields for Aspire Participant Data Template
Overview
Course managers who have Owner or License Manager permissions can add new people to the Lexia Aspire® Professional Learning platform.
To add or update more than five participants at a time to Aspire, use the Bulk Import tool.
This article explains how to correctly fill out the Lexia Staff Import Template that is used during Bulk Import spreadsheet upload.
There are different methods available for adding participants to the platform. For information on the different methods, including those that use the Bulk Import tool, see:
Applies to: Course managers who have Owner or License Manager permissions for Lexia Aspire® Professional Learning.
Does not apply to: State implementations. If you are part of a state implementation, contact your State Success Manager for your rostering template.
How do I fill out the Lexia Staff Import Template?
The template you download to prepare for the Bulk Import comes with three spreadsheet tabs:
Directions
The Directions tab explains how to complete each field correctly so your bulk import does not contain errors. It also includes sample rows for you to reference.
Your Schools
The Your Schools tab lists all valid values for the School Name field. This tab populates automatically according to the schools in your district. Inputting any other values in the School Name field will result in an error.
Users
On the Users tab, add the information for participants you would like to roster or update in the Aspire platform. Note that Green columns are required, and Gray columns are optional. This is the tab that will be read by the system during the bulk import.
Certain reporting features in the Aspire learning platform will not be available if you don’t include the optional columns in the rostering template.
Information Fields for Lexia Staff Import Template
Note that some of the fields below require exact formatting to avoid errors when you upload.
Column Heading | Column Description | Character Limit |
|---|---|---|
LAST NAME (required) | Participant's last name. The last name may contain letters, numbers, underscores, periods, apostrophes, dashes, and spaces. Do not include suffixes, such as Jr. or III. | 80 |
FIRST NAME (required) | Participant's first name. The first name may contain letters, numbers, underscores, periods, apostrophes, dashes, and spaces. Do not include titles, such as Dr., Ms., or Mr. | 80 |
EMAIL (required) | Participant's email address. The email address must be unique to the school/district and cannot contain spaces or apostrophes. Participants will use this email address for attendance and course-related tasks. | 255 (must be in the form of an email address) |
ROLE (required) | The user's educational role at their site. You must select from one of the three options. Values are not case-sensitive but must be spelled exactly as listed below:
| N/A (must match one of the three options) |
SCHOOL (required) | The name of the school where the participant is assigned. Navigate to the Your Schools tab on the template. Make sure that values in this column match the values on pre-populated on that tab. This field is required for participants whose role is either Teacher or School Admin. This field is not required and can be left blank for participants whose role is District Admin. | N/A (must match one of the schools on Your Schools tab) |
STAFF ID (optional) | The participant’s unique identifier provided by the student information system (SIS) (e.g., S1, 52641, teacher-0002). If provided, it must be unique within your district. If not provided, a value will be assigned by the system. | 255 |
STATE ID (optional) | When used, often a state educator ID or a state educator licensure number. Any alphanumeric characters can be used. | 255 |
GRADE LEVEL (optional) | The grade level that the participant is officially assigned to. You may assign only one grade level to a participant. If you choose to assign a grade level, the values are not case-sensitive, but you must choose one of the following formatting options. For PreKindergarten, the following are accepted:
For Kindergarten, the following are accepted:
For Grades 1-12, the following are accepted:
| N/A (must match one of the value options) |
JOB TITLE (optional) | The user's job title at their site. This field may contain letters, numbers, underscores, periods, apostrophes, dashes, and spaces. This field can be used to filter users to create monitoring groups, so make sure that users with the same job title have identical entries in this field. | 30 |